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How to Pick an Event Venue

 

When you are organizing an event, there are many decisions you need to make, the venue being one of the decisions that greatly affect your event. Below are things you ought to consider when choosing an event venue to offer the best experience to the attendees.

 

Check the location. For a local corporate venue, ensure there is a reasonable distance from workplaces or homes of most attendees. In case most of the attendees will be coming from out of town, it is recommendable to pick a venue adjacent to the hotels or airports. Whichever the case, ensure you check parking, traffic, and transportation option.

 

Look at services and amenities. If you need to use catering services, ensure the venue has a kitchen or it has a partnership with food providers or permits you to bring food from outside vendors. If a venue has tables, linens, and chairs, you will save much effort and money; only ensure it matches your ambiance and theme. A venue that offers clean up and setup crew, better for you since you do not have to find volunteers or build your event team. Check if the venue has built-in audio-visual equipment you need to use.

 

Be keen on the layout. You should have an idea of the types of activities you will include and the needs of the attendees and your team. When narrowing down your choice, obtain an illustrated floor plan of all party venues and visit your favorites as you note critical things like outlets as well as where AV equipment can be or is located. The floor and layout plan greatly affect different elements of your events like traffic and event activities.

 

Get the right type of space. You need to ensure the space you pick reflects your theme and its theme. For example, a convention center will be a great fit for a bigger conference but a brewery is not a good suit for a kid’s fundraiser. Ensure space’s size is flexible depending on the size of your event. If networking is included, the last thing you need is a tight squeeze.

 

Put acoustics into account. Have you ever been at a very loud venue to an extent it was tough to hear others, making you lose your voice and strain your hearing? That results from poor acoustics. A low ceiling makes the venue look cozy but if it is packed, it makes it louder. Alternatively, large warehouse-style venues result in echoes. For more insights regarding events venue, go to http://www.ehow.com/about_7227184_job-description-venue-manager.html.

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